1. Preface

How to Use the Handouts

Handouts for the day of the May Festival are distributed in the "Handout Envelope", which is distributed at the 3rd Information Session. The handouts can also be viewed and downloaded from the home screen of the Web System.
- If necessary, we encourage sharing these handouts with project members.
Some of the handouts, such as important documents, will be only provided in paper form written in Japanese.

“Almighty vol. 3 in English” (this handout)

This is a handout for project managers that includes all the necessary information for before May 22nd (Thu.) and after the festival.
Please make sure to read this first. Project managers must be familiar with the contents.

Handout Envelope

Below are the handouts provided at the 3rd Information Session.
- The information is excerpted. For more information, please refer to the list of documents on the envelope or ”How to Use the Handouts” on “Almighty vol. Fes in English”.

Handout	Subject	Content
Almighty vol. Fes in English	All projects	This handout is a must-have during the festival that covers information necessary for the days of the May Festival. Project managers must understand the content and carry this document with them throughout the festival.
Pocket Almighty	All projects	This leaflet covers some important information for project members to prepare for the days of the festival. Since it is only available in Japanese, please refer primarily to "Almighty vol. Fes in English".
Important Document Envelope	All projects	This envelope contains important documents necessary for carrying out your project on the day of the festival.

Other Handouts

Other handouts can be viewed and downloaded from the home screen of the Web System. Refer to them when necessary.

Handout	Project	Content
Handout for Hygiene Seminar	Projects that serve food and drink	This handout provides hygiene precautions and other information necessary for the safe serving of food and drink. ※ The content is the same as the seminar held at the 3rd Information Session.
Instructions on Rental Goods	Projects that rent goods through the Committee	This instruction shows how to use each goods rented through the Committee. Please refer to this along with "Instruction Videos on Rental Goods".
Instruction Videos on Rental Goods	Projects that rent goods through the Committee	These videos show how to use each goods rented through the Committee. Please refer to this along with "Instructions on Rental Goods".

Schedule

The schedule is subject to change depending on the social situation. If the schedule changes, we will inform you via Inquiry.
In the Committee's handouts, days before and during the festival are referred to in numbers.
- Day 0 refers to the day before the festival, May 23rd (Fri.).
- Day 1 refers to the first day of the festival, May 24th (Sat.).
- Day 2 refers to the second day of the festival, May 25th (Sun.).

Rules and Regulations

Please check and abide by the regulations below when preparing for, carrying out, and cleaning after your project.
Failure to comply may result in Measures and Punishments.

Autonomous Regulations

The Autonomous Regulations are especially relevant to actions related to external entities, handling money with visitors, and collecting personal information. Do not conduct anything that is not permitted on your “Certificate of Project Registration (企画登録証)”.

Autonomous Regulations of the 98th May Festival

All projects will be autonomously led by students of the University of Tokyo.
Project members and the Committee must be careful not to cause accidents.
Project members and the Committee should preserve the campus facilities and environment, and restore them immediately to their original states after the festival.
Any behavior that disturbs others, including visitors and neighbors of the campus, is prohibited.
Project members and the Committee should respect the right of all participants to carry out projects smoothly and should not disturb other projects.
Any behavior that is against public order and morality is prohibited.
Any behavior that profits certain political groups, religions or religious groups is prohibited.
Any political or religious recruiting is prohibited.
Any advertising of companies or certain external groups and individuals is prohibited.
Projects will not seek profit.
Projects will be exhibited for free.
Project members and the Committee should fulfill their responsibility for the operation of the May Festival.

Project Duties and Manager Duties

※This is an edited excerpt from the original list of duties. Please refer to “Almighty vol.1 in English” or “Regulations on Participation” on the Web System for the complete text.

Project Duties

Every project must:

comply with the law.
- Especially, keep in mind the copyright law and laws on handling money and collecting personal information.
provide manpower for the operation of the May Festival when asked to.
- Make sure to fulfill the Temporary Staff duty.
follow the instructions given by the Committee regarding the operation of the May Festival.
- Especially, follow the instructions on “Almighty vol. Fes. in English” and do not engage in actions not permitted on your “Certificate of Project Registration”.
- Even when the action is not written on “Almighty vol. Fes in English”, if the Committee determines that the action may disrupt the operation of the festival, the Committee may suspend the action.

Manager Duties

Every project manager must:

be aware of the content and progress of the project, and be responsible of carrying out the project.
check inquiries from the Committee, and respond if necessary.
disseminate information from the Committee to all project members if necessary, and ensure that project members comply with regulations and instructions from the Committee.
- Always be available to respond to contacts from the Committee, and be able to see your Inquiry inbox.
be at the project place while project members prepare, carry out and put away the project during the May Festival. At least one of the two managers must be at the project place. Should both managers leave the project location, they must return as soon as possible when the Committee requests to do so.
※ Especially, if the cases below are found, the Committee may take necessary Measures, including the suspension of your project.

When there has been a serious problem in your project during the open hours, but neither manager is present at the project place and does not pick up the Committee’s calls.
If the May Festival’s philosophy, that the festival is an autonomous activity done by the students of the University of Tokyo, is significantly ruined by the project, such as when neither manager is present at the project place while a speech by other entities is taking place.

Measures and Punishments

Projects must abide by the Autonomous Regulations and other regulations established by the Committee.
Especially, do not engage in actions that are not permitted on “Almighty vol. Fes in English” or on your “Certificate of Project Registration (企画登録証)”.
Follow instructions from the Committee when carrying out your project. This includes all instructions provided in handouts, contents discussed via Inquiry, and directions given by Committee members during the festival.
If your project violate these rules or cause socially unacceptable problems, your project may be subject to Measures during the festival and Punishments after the festival.
If you fail to check the instructions from the Committee including handouts such as “Almighty in English”, all Inquiry messages, and instructions on the Web System, your project may be subject to Measures or Punishments and therefore lead to disadvantages. Please review the instructions and understand all rules beforehand.

Measures

Measures during the festival refers to restrictions imposed on projects by the Committee in cases of violations, accidents or disasters. Measures are categorized into the following four types.
The following are only some examples; this does not cover all possible cases where Measures are imposed. Actions other than the ones shown below may also be subject to Measures.

Measure	Content	Examples
Confiscation of Prohibited Items	Supplies that are prohibited or violate the standard are subject to confiscation by the Committee. The Committee may not return the confiscated supplies back to the projects. The Committee will bear absolutely no responsibility for any of the loss caused by the confiscation.	When leftover ingredients overnight that cannot be stored at room tempearature or are opened are found When bringing in prohibited cooking tools such as knives are found When any decorations that violate the standard are found When the use of unpermitted fire equipment / electric appliances are found
Suspension of Prohibited Actions	The Committee will halt actions by projects that violate the regulations or can be dangerous. However, the Committee will not suspend your project itself.	When unpermitted exchange of money with visitors are found When unpermittted collection of personal information and manifestations of external entities taking place are found When actions that put visitors in danger are found
Suspension of the Project	In case where a project has significantly violated the regulations, committed extremely dangerous actions, or caused other serious issues, the Committee will temporarily suspend the project itself. For online projects under suspension, the Committee will block access from “Project Detail Page” on the official website.	When actions among the examples listed in the “Suspension of Prohibited Actions” that are especially malicious and has a negative effect on the basis of the project are found When there are earthquakes, fire, or emergence of insect pest and the Committee cannot guarantee that projects can be carried out safely
Discontinuance of the Project	In the event of a violation serious enough to become an obstacle to the stable operation of the 98th May Festival or the following May Festivals, the Committee will ban the project from the 98th May Festival.	When it is determined that actions that are listed in the “Suspension of the Project” is not expected to be revised When repeated actions that cause trouble to other projects at a larger scale are found When actions that put visitors in danger physically and mentally are found

Punishments

Punishments refer to penalties imposed by the Committee after the festival upon violations of the regulations or socially unacceptable issues during the May Festival. Punishments are categorized into the following seven types.
If your project is subject to Punishments, the Committee will not refund your Project Guarantee Deposit until you fulfill your duty.
The following are only some examples; this does not cover all possible cases where Punishments are applied. Actions other than the ones shown below may also be subject to Punishments.

Punishment	Content	Examples
Publicizing the Violation	The Committee will announce the specific violation via “Almighty vol. 4 in English".	When subtle violations are found The Committee will be "Publicizing the Violation" in the case of other Punishments as well
Warning	The Committee will notify the project orally and in writing that there has been a violation and will require that the project make improvements.	When you conduct unpermitted actions When you do not follow the instructions from the Committee and conduct actions that disrupt the smooth operation of the festival
Apology Essay	The project will be required to submit a document including necessary statements, such as its understanding regarding the violation and its measures to prevent violations in the following May Festivals.	When you conduct unpermitted actions and malicious actions that violate the standards established by the Committee When you conduct actions that undermine the fairness among projects, such as not fulfilling the duty of Punishments When you repeatedly carry out actions that are subject to "Warning"
Confiscation of Project Guarantee Deposit	The Committee will confiscate Project Guarantee Deposit (10,000 yen) from the project. If the project is designated as an Observed Project, Observed Project Guarantee Deposit will also be confiscated.	When the Committee finds actions that may disrupt the operation of the May Festival in later years When you conduct actions that would significantly undermine the fairness among projects When you repeatedly conduct actions that are subject to "Apology Essay" and "Warning"
Suggestion of Observation	The Committee will suggest that, should a project that can be considered the same as the one in question participate in the next year's May Festival, the next year's May Festival Standing Committee designate it as an Observed Project.	When you repeatedly conduct unpermitted actions related to external entities or conduct malicious actions that violate the standards established by the Committee When you repeatedly undermine the fairness among projects When you have been subject to the same violation in the past years, but have not revised your actions
Suggestion of Penalty	The Committee will suggest that, if the same group participates in the next May Festival, the next year's May Festival Standing Committee give it disadvantages in opportunities such as Place and Time Allocation.	When the violation is so serious that the punishment needs to be strict enough When your project has been subject to the same violation in the past years, but have not revised their actions
Suggestion of Ban	The Committee will suggest that the next year's May Festival Standing Committee ban the participation of the same group.	When you conduct serious violations that seem to disrupt the stable operation of the festival When violations are extremely serious, such as when the actions may put many project members and visitors in danger physically and mentally

2. Preparation Before the Festival